Twelve Reasons Why You Should Hire a Planner
1. Work Smarter not Harder: Planning an event typically requires over 250 hours. Consequently, having a planner minimizes your legwork and lets you enjoy both the planning and the actual event because the hard work is handled by the expert.
2. Budgeting: Every event requires a budget. An event planner will recommend vendors who will deliver the best services within your budget as well assist you in staying within those limits.
3. Cost Effective: The cost of engaging a planner is offset by the vendor and venue discounts that the planner passes on to the client.
4. Resources: Planners have an abundant database of suppliers that they work with. Through many years of experience, they have forged a realtionship with these vendors and know how to match clients to vendors. Most importantly, this eliviates you having to spend countless hours doing the research and still not know if the vendor is reputabe or not.
5. Negotiating: Many vendors have two published prices. One is a retail price for those who go directly to them and the second is a discounted planner’s rate, which is offered to clients who have a planner representing them. Planners can also negotiate better prices with many of the vendors because of the relationship and trust built over the years.
6. Time Management: Planners ensure that all vendors stay on task and are on time in order to avoid overtime fees and will maintain the event timeline from the beginning to the end.
7. Venue Management and Crisis Control: Venue managers can gaurantee to assist with managing your event, however they are only reponsible for certain aspects specifics of your contract. They are typically not reponsible for 90% of the details of your event and will not be able to “fix” anything that may go wrong.
8. Creative Design Consulting: Planners assist you in fine-tuning your fabulous ideas and bringing your vision to life by making the best design and vendor recommendations while staying within your budget. They are trained to see the whole picture and carry your theme through the entire event.
9. Ettiquette: Planners stay current on Trend and are knowledgeable about etiquette and protocol and advise you accordingly. They are also sensitive to many cultural and political ettiquette.
10. Attention to Detail: Through years of experience, a planner is detail oriented and will create the best and flawless event experience for you.
11. Point of Contact: Since an event is made up of many services coming together, the planner serves as your single point of contact. They are your go-to person for any questions from style to ettiquette. This ensures that all services are properly orchestrated.
12. Scope: Planners are very flexible and can work with you as much or as little as you want. They can also assist in coordinating your event on day-of. Quite to the contrary, a planner is not an enemy or a threat to the DIY clients nor to the in-house corporate planner. Consider outside planners as the extra hand to assist for anything from resources to getting it all done.